The digital tool every Student Lettings Agency should be using
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Managing student rentals comes with its own set of challenges—high tenant turnover, tight deadlines, and the need to keep everything running quickly and smoothly.
For lettings agents handling student accommodation, juggling multiple contracts at once can easily lead to delays and mistakes if relying on slow, paper-based processes.
Thankfully, digital tools can make a big difference. One of the best ways to tackle these challenges is by using electronic signatures, which make it easier and faster to get contracts signed without the back-and-forth of paperwork. You might already be using eSignatures in your agency, but did you know, choosing the right platform can make all the difference between providing a good service and delivering a great one?
Signable electronic signature software doesn’t just help you get contracts signed quicker—thanks to its easy-to-use features and smooth integrations, it can also help you attract and retain HMO property owners, supporting your business growth.
If you’re looking for a digital tool that does it all, Signable is the eSignature platform your student lettings agency needs. Here’s why:
Signable directly appeals to student audiences
A great user experience is the cornerstone of any successful business, and it’s often what keeps customers coming back. For agencies managing student housing, this means understanding how students think and behave.
Today’s students, raised in the digital age, don’t just appreciate convenience—they expect it. With Signable, they can review, sign, and return tenancy agreements without ever stepping foot in your office. The platform’s mobile signing feature lets them sign documents on the go, whether they’re on campus or halfway across the world. And thanks to the file upload functionality, students can easily snap a photo of their ID and upload it directly—no scanning, printing, or scrambling to find a printer (because really, who owns a printer anymore?).
Not only does this mean less paperwork, fewer delays, and a more efficient process for your student lettings agency, but using software that aligns with students’ expectations helps build a reputation that sets you apart and works to attract more business—a win-win!
Signable can be used at all stages of the tenancy lifecycle
Getting students into their accommodation is just the beginning—managing their tenancy is an ongoing process. With Signable, your student lettings agency can handle more than just tenancy agreements. Use the platform for everything from addendums and inventory checks, to maintenance receipts, and more.
To simplify things even further, Signable lets you bundle documents together in a single envelope. For instance, you can send the Inventory checklist and EPC as one, ensuring your student tenants have all the necessary information in one place, making the process easier for both you and them. A copy of all signed documents is stored securely in your Signable account, and can be accessed and downloaded by you at any time.
Additionally, Signable allows you to send the same documents to multiple tenants at once, without incurring any extra costs. This feature is particularly useful for student lettings, where multiple tenants often need to sign the same rental agreements. By saving both time and money, your agency can focus on providing an excellent service to students and property owners alike, making the process of managing student rentals easier and more efficient.
Signable offers a range of intuitive features
If a seamless user experience and diverse set of use cases isn’t enough, Signable is packed with features designed to make life easier for both student lettings agencies and their tenants. These features ensure that the process of signing contracts, managing tenants, and maintaining compliance is as seamless as possible:
Templates for fast contract creation
How many times have you had to create a tenancy agreement from scratch again, and again, and again, and again, and … you get the picture! Signable’s Template feature allows you to create standardised agreements that can be reused for every new tenant. Simply load the template, tweak the information, and hit send—it’s that simple.
Auto Reminders for faster signatures
Between lectures, freshers’ week, and a packed social calendar, it’s no surprise that some students forget to sign their tenancy agreements.That’s where Signable’s automatic reminders come to the rescue. No more chasing tenants manually—choose to automatically send out a reminder after a set period, prompting them to sign and helping you avoid delays. This keeps the lettings process moving along without extra effort from your team.
Flexible signing sequences for greater control
In student rentals, multiple people often need to sign a contract—whether it’s joint tenants or guarantors. Gain greater control over how and when signatures are collected with Signable. Sequential signing allows you to decide the order in which each party signs, ensuring guarantors sign first if needed. Alternatively, you can opt for all at once signing, allowing everyone to sign simultaneously, speeding up the process when time is of the essence.
Signable also offers a “read-only” option for recipients, perfect for student landlords who need to stay informed but don’t need to sign the documents themselves.
Branding for a professional look
For agencies wanting to project a professional image, Signable allows you to add your branding to documents. By customising the signing emails with your agency’s logo and colours, you can create a consistent brand experience that builds trust with both property owners and student tenants.
Flexible pricing to match seasonal demand
Student lettings tend to be seasonal, with peak periods coinciding with the academic calendar. Signable’s pricing model is built to accommodate this. Easily switch between plans based on your needs, upgrading during busy seasons to handle more documents and scaling back during quieter periods. No long-term commitments, just flexible options to fit your agency’s workflow.
What’s more, unlike many eSignature platforms, Signable is priced on usage, rather than users, which means you can add the whole team to your Signable account, at no extra cost!
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Signable integrates with the tools you love
Isn’t it great when all your online tools work together? Now, you can effortlessly add electronic signatures to the platforms you rely on most by integrating Signable. Here are some of our favourites:
SME Professional
SME Professional provides cloud software for property management firms and estate agencies. The solution automates everything from financial systems to portal marketing. An integration with Signable means smoother, more secure, and simpler document processing for student lettings agencies.
10ninety
10ninety is a user-friendly, cloud-based software solution for estate and letting agents. It covers sales, lettings management, and marketing in one convenient place. Partnering with Signable means that tenancy agreements, inventories, contracts and much more can be sent out for signature at the click of a button.
Zapier
Looking to connect Signable with other favourite tools? Zapier is your answer. With over 6,000 apps in its ecosystem, you can easily link Signable to platforms like Monday.com, Zoho CRM, Capsule, and many more, making your workflow even smoother.
Signable’s API makes custom solutions simple
If you want to take things up a notch and have documents signed directly on your student accommodation website, Signable’s API makes it possible. This means tenants can sign contracts without ever leaving your platform, giving you complete control over the signing process for a seamless experience.
You can even customise what happens next—redirect tenants to your terms and conditions, a payment gateway, or a thank you page, ensuring everything flows smoothly from start to finish.
And the best part? Signable doesn’t charge you extra for this feature! Access to the API is included in all monthly / annual plans. Plus, with clear developer documentation, setting it up is straightforward—you don’t need to be a tech expert!
Signable is chosen by thousands of UK real estate businesses.
When it comes to student lettings and real estate, Signable knows how best to support your business:
“Signable is absolutely smashing with supporting us, super fast to respond and always understanding and knowledgeable.”
Ready for smoother, easier lettings?
Managing student rentals can be complex, but Signable makes it simple. From fast, paperless contract signing to seamless integrations with your favourite property management tools, Signable is designed to meet the needs of your student lettings agency.
With features like templates for fast contract creation, automatic reminders, flexible signing sequences, and customisable branding, Signable helps you save time and deliver a better experience to both student tenants and property owners. Plus, with API access and flexible pricing options, you can scale and adapt the platform as your agency grows.
Why wait? Experience the difference Signable can make for your agency and sign up for a 14-day free trial today. No commitments, just faster, easier, and smarter document management!
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